AI Platform for HR and Operations
Your people team doesn’t need more coordinators. It needs orchestration.
Administrative and HR process automation with specialized AI agents, on a single BOAT platform.
Ruvic resolves up to 90% of administrative and HR requests with no manual intervention: onboarding, time off, certifications, payroll, documents. Your people team receives only what requires human judgment, with full context and a suggested action. Multichannel, multi-agent, multi-LLM: one platform connected to your HRIS, your payroll, and your systems, with no migration.
Ruvic · HR Operations Command Center
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HR Process Automation with AI
The HR back office grows with the company, but operations still depend on spreadsheets, emails, and manual approvals. Requests get lost between Slack, email, and the HRIS. And the best HR managers spend 70% of their time on tasks that don’t require human judgment.
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The HR manager has become an Excel operator
Manual data entry, reconciliation across HRIS, payroll, and banks, repetitive drafting of letters and certificates. The talent you hired to manage people is doing data entry.
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Requests lost between channels
The employee requests vacation on Slack, sends the document by email, and follows up on WhatsApp. Each channel operates on its own and nothing gets recorded in the system. The manager spends the day answering the same thing.
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Inconsistent, slow onboarding
A new hire waits days to receive access, equipment, signed contracts, and welcome documentation. The first-day experience becomes a meme and productivity starts two weeks late.
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Compliance as an obligation, not an automated workflow
Employment documentation, renewal dates, mandatory certifications, audits: it all falls on the people team. An omission is a legal risk, but nobody has time to manually review 200 files.
Everything your people team needs to orchestrate.
Ruvic is not an internal chatbot. It’s an orchestration platform that connects specialized AI agents to your HRIS, your payroll, your approvals system, and your document base, and runs the complete HR operations workflow end to end.
Recruiting and Onboarding
Frictionless hiring and onboarding
Ruvic screens résumés against the role profile, schedules interviews with synced calendars, validates candidate documentation, and triggers the complete onboarding when the candidate signs: contracts, access, equipment, induction schedule, and welcome materials.
Up to 70% less onboarding timeValidation Against Official Policies
Goodbye to wrong answers for employees
Every response to an employee is validated against your labor policies, internal handbook, and local regulations before it goes out. What can’t be verified isn’t answered: it’s escalated to the HR manager.
Zero risk of incorrect employment informationEmployee Help Desk (HR Helpdesk)
Internal answers 24/7
An AI agent trained on your policies answers internal questions 24/7 on WhatsApp, Teams, or the web: available vacation days, employment certificates, pay stubs, request status. It escalates to the HR manager only when truly needed.
60% fewer internal tickets for the people teamHR Manager Copilot
The human manager, empowered
When a case requires human intervention, the manager receives full context, the applicable policy, the employee’s history, and a validated draft reply. Ruvic doesn’t replace the team: it empowers them to operate at the speed of a team 3× larger.
3× capacity per manager without hiring morePayroll, Benefits, and Time Off
Updates always current, no rework
Consolidates payroll changes, validates supporting documents against internal rules, and processes vacation, sick leave, and time-off requests via WhatsApp or Teams. Automatic reconciliation between HRIS, payroll, and the bank.
90% of requests self-servedDocument Management and IDP
Documents that read and classify themselves
Ruvic’s IDP reads contracts, medical certificates, expense receipts, IDs, and employment records. It extracts structured data, validates it, and delivers it straight to your HRIS, with no manual data entry or human review.
80% fewer capture errorsApprovals and Internal Workflows
No bottlenecks
Ruvic orchestrates approvals for expenses, vacation, access, and minor purchases with configurable rules and traceability for every decision. Approvers get notified with context on their preferred channel and can approve with one click.
Approvals from hours to minutesEmployment Compliance and Traceability
Auditable compliance
Automatic alerts for contract expirations, medical exams, mandatory certifications, and renewals. Every action is recorded for audit. Full traceability for labor inspections and internal reviews.
100% of operations auditableFrom request to close-out, no paper or Excel.
Ruvic runs the complete cycle of administrative and HR processes: it captures, validates against your policies, executes actions in your HRIS, payroll, and internal tools, and hands the human manager only what requires judgment, all orchestrated by specialized AI agents on a single BOAT platform.
Multichannel
A request arrives via WhatsApp, Teams, email, the employee portal, or a call: vacation, employment certificate, expense receipt, payroll inquiry. Ruvic detects it, identifies the employee, and opens the case automatically.
Classification and identification
Ruvic understands what the employee is asking, checks their history in the HRIS (position, department, tenure, vacation balances, employment status), and selects the right workflow with no manual rules.
Against official policies
Before acting, verifier agents check the request against your labor policies, internal handbook, and local regulations. What can’t be verified isn’t processed: it’s escalated to the manager. Zero risk of wrong answers.
On your systems
Ruvic updates your HRIS, triggers the corresponding approval workflow, generates the signable document, records it in payroll, sends notifications on the right channel, and leaves everything traced for audit.
Employee communication
The employee receives the answer or document on the channel where they started the request. If human intervention is needed, the HR manager receives the case with full context and a suggested action.
More Teams Ruvic Can Transform.
Ruvic’s multi-agent orchestration goes beyond HR. Every team has critical workflows that Ruvic can automate today.
CX & Support
AI-orchestrated customer service: 80% of inquiries resolved without human intervention, validated against your official sources, integrated with your CRM.
View solution →Sales & Growth
AI-orchestrated pipeline: qualifies leads, validates every response, follows up across channels, and hands only the deals worth it to the human closer.
View solution →Cybersecurity / MSSP
Orchestrated SOC operations: triage, automated response, and multichannel escalation on a single BOAT platform.
View solution →Frequently Asked Questions About AI Automation for HR Processes.
What is AI automation for HR processes?
It means putting AI agents in charge of administrative and people requests: onboarding, time off, certifications, payroll, and employee questions. They serve, resolve, and escalate on their own, without relying on emails and Excel.
What HR processes can Ruvic automate?
Onboarding, time off and certifications, payroll and benefits management, the employee help desk, and internal approvals.
Does it integrate with my current systems?
Yes. It connects via API to your HRIS, your payroll, and your current systems, with no migration. The agents execute the request on them, not just log it.
Does HR automation replace my team?
No. It frees your team from repetitive work so they can support people; sensitive data stays protected and you define the approvals.
How much does it cost to automate HR processes?
It depends on the size of your operation, your integrations, and which processes you automate. We don’t offer a catalog price; we size it against your real case in a demo.
Ready to free your people team from repetitive work?
Request a demo and we’ll show you, on your own operation, how to orchestrate HR and administrative processes in under 3 weeks.